Feast of Sultan/Sovereignty - January 19, 2010
FUNDcast: Marianne Geula

On People's Minds

Mailbox with hearts and petals Question

Does the treasurer have to provide a receipt for every single contribution made to the local Fund? Thanks in advance for your answer.

Answer

Thank you for your message. It is very important that all contributions, including cash, contributed expenses and in-kind gifts, receive a receipt from the Assembly treasurer. The following instruction is found on page 129 of the Stewardship and Development Manual for Treasurers:

II. RECEIVING OFFERINGS FROM THE FRIENDS

A. Prepare duplicate receipts for all contributions

The Universal House of Justice instructs us that a receipt is required for each and all contributions. In fact, duplicate receipts should be issued; in a manual system, these can be done without extra effort by using a booklet with carbon sheets or pressure-sensitive paper. Not only is giving a receipt a good business practice, but this habit creates a permanent record of all money coming into the Funds. A complete receipt record protects the contributor, the Treasurer and the Assembly. The receipt should include:

• donor’s name

• date

• purpose

• amount

• name of the Assembly

• signature of the Treasurer or other authorized person

Be sure to number the receipts consecutively. Pre-printed and numbered receipts are even better if you can find them, as they leave a better “audit trail.”

Please do not hesitate to contact us if you have additional questions or need any further assistance.

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